Astro Smart Tech LLC, doing business as FindBids
Effective Date: July 2, 2026
Last Updated: July 2, 2026
1. Introduction and Scope
Astro Smart Tech LLC, operating under the trade name FindBids ("FindBids," "we," "us," or "our"), respects the intellectual-property rights of others and requires the businesses and professionals who use the FindBids platform at https://findbids.us and https://app.findbids.us (the "Services") to do the same. The policy that follows sets out our position on copyright ownership, the responsibilities of users, and the procedure by which claims of copyright infringement are received and addressed in accordance with the Digital Millennium Copyright Act, codified at 17 U.S.C. § 512.
Our adherence to the notice-and-takedown framework described below is a condition of the safe-harbor protections available to qualifying service providers, and it reflects a considered allocation of responsibility among rights holders, users, and FindBids.
2. Ownership of FindBids Materials
The Services, together with the underlying software, source code, semantic-matching technology, database structures, user interface, graphics, text, and the FindBids name and logo, constitute the property of FindBids or its licensors, and are protected by United States and international copyright, trademark, and other intellectual-property laws. No right to reproduce, distribute, publicly display, modify, or create derivative works from our proprietary materials is granted except as expressly permitted by our Terms and Conditions or by prior written authorization. Unauthorized use of the foregoing may give rise to civil and criminal liability.
3. Respect for Third-Party Copyright and User Obligations
Every user warrants that the materials it uploads, submits, or generates through the Services, including company profiles, supporting documents, and any content incorporated into a bid or capability statement, do not infringe the copyright or other rights of any third party, and that the user holds all rights necessary to submit such materials. Users are prohibited from employing the Services to store, transmit, or disseminate material that infringes a copyright, and any account found to be engaged in such conduct is subject to the measures described in Sections 9 and 11.
4. Status of Retrieved Public Procurement Materials
The Services retrieve solicitation documents from public governmental procurement portals at the direction of the user. Materials of that nature originate with the issuing public bodies or with third parties, and FindBids claims no ownership of them and makes no representation as to their copyright status. Certain governmental works may lie outside copyright protection or within the public domain, whereas attachments authored by private parties may remain subject to protection, and the responsibility for ascertaining and observing any applicable rights before further use rests with the user. Retrieval by the Services is provided as a convenience to support the user's procurement activity and does not constitute a grant of rights beyond that limited purpose.
5. Status of Artificial-Intelligence Output
Draft responses and capability statements produced with the assistance of the platform's artificial-intelligence features are furnished to the user as working drafts, and questions of ownership and authorship in such output are governed by our Terms and Conditions. Users are reminded that the copyrightability of material generated through automated means depends upon the presence of sufficient human authorship, and the user's own review, editing, and creative contribution bear upon the protectability of any resulting work.
6. Notice of Claimed Infringement
A copyright owner, or a person authorized to act on the owner's behalf, who believes in good faith that material accessible through the Services infringes a copyright may submit a written notification to our Designated Copyright Agent. To be effective under 17 U.S.C. § 512(c)(3), the notification must include each of the following:
- Signature: A physical or electronic signature of the owner, or of a person authorized to act on the owner's behalf.
- Identification of the Work: Identification of the copyrighted work claimed to have been infringed, or, where multiple works are covered by a single notification, a representative list of such works.
- Identification of the Material: Identification of the material alleged to be infringing, together with information reasonably sufficient to permit us to locate it within the Services.
- Contact Information: Information reasonably sufficient to permit us to contact the complaining party, including an address, telephone number, and, where available, an electronic-mail address.
- Good-Faith Statement: A statement that the complaining party holds a good-faith belief that the use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law.
- Statement of Accuracy: A statement that the information in the notification is accurate, and, under penalty of perjury, that the complaining party is authorized to act on behalf of the owner of the right allegedly infringed.
Notifications that fail to comply substantially with the foregoing requirements may not be actionable and may not give rise to the obligations described below.
7. Consideration of Fair Use
A party preparing a notification is expected to consider, in good faith, whether the material identified is protected by fair use or another limitation upon exclusive rights before submitting a takedown request. The requirement follows from the decision of the United States Court of Appeals for the Ninth Circuit in Lenz v. Universal Music Corp., which held that a copyright holder must evaluate the applicability of fair use prior to issuing a notification.
8. Response to a Valid Notification
Upon receipt of a notification that substantially satisfies the statutory requirements, we will act expeditiously to remove or disable access to the material claimed to be infringing, and we will take reasonable steps to notify the affected user that the material has been removed or disabled. Removal or disabling of access under this Section is undertaken without any admission of liability and without prejudice to any right or defense of FindBids or the affected user, each of which is expressly reserved.
9. Counter-Notification
A user whose material has been removed or disabled as a result of a notification may submit a written counter-notification to our Designated Copyright Agent. To be effective under 17 U.S.C. § 512(g), the counter-notification must contain the following:
- Signature: A physical or electronic signature of the user.
- Identification of Removed Material: Identification of the material that has been removed or to which access has been disabled, and the location at which the material appeared before it was removed or disabled.
- Statement Under Penalty of Perjury: A statement, under penalty of perjury, that the user holds a good-faith belief that the material was removed or disabled as a result of mistake or misidentification.
- Consent to Jurisdiction: The user's name, address, and telephone number, together with a statement consenting to the jurisdiction of the Federal District Court for the judicial district in which the address is located, or, where the address lies outside the United States, for any judicial district in which FindBids may be found, and a statement that the user will accept service of process from the complaining party or its agent.
10. Restoration of Material
Following receipt of a compliant counter-notification, we will promptly furnish a copy to the party that submitted the original notification and will inform that party that the removed material will be restored, or access to it re-enabled, not less than ten nor more than fourteen business days thereafter, unless our Designated Copyright Agent first receives notice that the complaining party has filed an action seeking a court order to restrain the allegedly infringing activity. The mechanism balances the interests of the competing parties and preserves the statutory scheme established by Congress.
11. Repeat-Infringer Policy
Consistent with 17 U.S.C. § 512(i), we have adopted and reasonably implement a policy providing for the suspension or termination, in appropriate circumstances, of the accounts of users who are determined to be repeat infringers. Determinations under the policy are made at our discretion and in light of the totality of the circumstances, and termination may occur without prior notice where warranted.
12. Liability for Misrepresentation
Under 17 U.S.C. § 512(f), any person who knowingly and materially misrepresents that material is infringing, or that material was removed or disabled by mistake or misidentification, may be liable for damages, including costs and attorneys' fees, incurred by the alleged infringer, by any copyright owner or its authorized licensee, or by FindBids, as a result of reliance upon the misrepresentation. Parties submitting notifications and counter-notifications are urged to consider their obligations accordingly.
13. Designated Copyright Agent
Notifications and counter-notifications under this Policy must be directed to the FindBids Designated Copyright Agent at the following coordinates:
- By Electronic Mail: info@findbids.us
- By Mail: Astro Smart Tech LLC, Attn: Designated Copyright Agent, doing business as FindBids, at the mailing address maintained in our records.
The identity and contact details of the Designated Copyright Agent are also filed with the United States Copyright Office through its DMCA Designated Agent Directory, available at https://www.copyright.gov/dmca-directory/, pursuant to 37 C.F.R. § 201.38, and the designation is renewed within the three-year interval prescribed by the Office. Communications directed to the Designated Copyright Agent that concern matters other than claimed copyright infringement may not receive a response.
14. Standard Technical Measures
We accommodate, and do not interfere with, standard technical measures used by copyright owners to identify or protect their works, where such measures satisfy the conditions set out in 17 U.S.C. § 512(i)(2). Any future adoption of additional measures consistent with that provision will be reflected in our operational practices.
15. Changes to This Policy
We may amend this Copyright and DMCA Policy from time to time to reflect legal developments or changes in the Services. When a revision is made, the "Last Updated" date will be amended, and continued use of the Services following the effective date constitutes acceptance of the revised Policy.
16. Contact Information
General inquiries concerning copyright matters, as distinct from formal notifications, may be directed to Astro Smart Tech LLC, doing business as FindBids, at info@findbids.us.